December 19, 2013
The TRUSTe certification covers our collection, use and disclosure of information we collect through our website www.nintex.com and our service Nintex Live. The use of information collected through our service shall be limited to the purpose of providing the service for which the Client has engaged Nintex. The TRUSTe certification does not cover the Nintex downloadable software.
We Self-Certify Compliance with:
Nintex complies with the U.S. – E.U. Safe Harbor Framework and the U.S. Swiss Safe Harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data from European Union member countries and Switzerland. Nintex has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view Nintex’s certification, please visit http://export.gov/safeharbor/.
Information Obtained by Nintex
Personal information you provide: We store the personal information you enter on the Nintex website or give to Nintex in other ways. We currently obtain personal information through:
- registration to use our products and services;
- event tracker scanning;
- registration for events and webinars;
- sign-up to our newsletters and event alerts; and
- participation in discussion forums.
Personal information currently solicited: We collect first and last name, sign-in name, password, position, company name, contact phone number, country and email address.
Uses made of collected personal information: Nintex collects and logs this information in order to:
- identify you when you sign-into your Nintex Connect account;
- send you information you have requested, such as our newsletters and alerts;
- carry out statistical analysis of the Nintex website and the people visiting, in order to improve the website and our services; and
- contact you directly, or via one of our distribution partners, following the supply of personal information. If you wish to stop all Nintex correspondence please contact firstname.lastname@example.org
Automatic collection - Cookies: We may place a feature on your browser called a cookie to assign your computer a user ID. Cookies are pieces of information that include a unique reference code that an internet site transfers to your device to store and sometimes track information about you. Cookies do not contain information by which Nintex can identify you personally. They identify your computer to our servers. A website cannot use a cookie to read other data from your hard disk or read cookie files created by other websites.
- Necessary session management – to manage your session on the Nintex website so that you can move easily from one page to another within the website and that your page requests are loaded in a smooth, consistent and secure manner.
- Performance – to track user traffic patterns using statistical information generated from how visitors use the Nintex website and to better serve you when you revisit the Nintex website.
- Functionality – to authenticate your sign-in to those parts of the website that are for registered users, to enable you to submit forms or other information through the website or initiate downloads of content and otherwise store any preferences or selections you set through the website.
In addition to cookies we may use Pixel Gifs/web beacons, images and scripts which work with cookies. These may be used by us or third parties in respect of your use of the Nintex website or within the body of our newsletters so we or third parties can understand which parts of the Site are visited or whether particular content is of interest.
Detailed descriptions of all the cookies used on our websites, including third party cookies.
You may configure your browser so that you are notified before a cookie is downloaded or so that your browser does not accept cookies. You can also learn more about cookies by visiting www.allaboutcookies.org which includes additional useful information on cookies and how to block cookies using different types of browser. Please note however, that by blocking or deleting cookies used on the Nintex website, certain features of the website may not function correctly and you may not be able to take full advantage of the website.
Information Collected Through the Nintex Live Product
Nintex collects information under the direction of its Clients, and has no direct relationship with the individuals whose personal information it processes. Nintex works with its Clients to help them provide notice to their customers concerning, the purpose for which personal information is collected.
We collect information for our clients, if you are a customer of one of our Clients and would no longer like to be contacted by one of our Clients that use our service, please contact the client that you interact with directly.
Nintex may transfer personal information to companies that help us provide our service. Transfers to subsequent third parties are covered by the provisions in this Policy regarding notice and choice and the service agreements with our Clients.
Nintex has no direct relationship with the individuals whose personal data it processes. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct his query to Nintex’s Client (the data controller). If the Client requests Nintex to remove the data, we will respond to their request within 30 days.
Nintex will retain personal data we process on behalf of our Clients for as long as needed to provide services to our Client. Nintex will retain and use this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Information Sharing: We may disclose aggregate statistics about visitors to the Site in order to describe our services to prospective partners, sponsors and other reputable third parties and for other lawful purposes, but these statistics will include no personal information.
We may also disclose your personal information:
- as required by law, such as to comply with a subpoena, or similar legal process
- when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request,
- to any other third party with your prior consent to do so.
- if Nintex is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information,
- to any other third party with your prior consent to do so.
We use service providers to provide certain services in support of the Site. These service providers may need to have access to your information in order to provide their services.
Certain services identified on this site are offered by business partners. If you wish to take up those services you will need to share your information with them in order to receive these services. These companies are authorized to use your personal information only as necessary to provide these services to us.
Message Boards, Blogs, and Other Public Forums
We may make message boards, blogs and other such user generated content facilities available to users of the website and registered users can provide content for and participate in these facilities. Any information that is disclosed in these areas of our website becomes public information and you should always be careful when deciding to disclose your personal information. To request removal of your personal information from our blog or community forum, contact us at email@example.com. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
Social Media Features
If you choose to use our referral service to tell a friend about our site, we will ask you for your friend’s name and email address. We will automatically send your friend a one-time email inviting him or her to visit the site. Nintex stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program.
Your friend may contact us at firstname.lastname@example.org to request that we remove this information from our database.
You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails or you can contact us at email@example.com.
With your consent we may post your testimonial along with your name.
Access to Personally Identifiable Information
If your personal information changes, or if you no longer desire our service, you may update, amend, ask to have it removed from a public forum or testimonial on our site or deactivate it by emailing our Customer Support at firstname.lastname@example.org or by contacting us by telephone or postal mail at the contact information listed below. We will respond to your request to access within 30 days.
We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at email@example.com. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Links to Other Sites
Data Storage and International Transfers
Information that you submit via the Site is held on servers in the USA and Australia. This information may be transferred to other countries, for example to other of our Nintex offices or where one of our service providers or partners is located in another country. If we transfer your information in this way, we will take steps to ensure that your privacy rights continue to be protected.
The security of your personal information is important to us. When you enter sensitive information (such as accessing our platforms), we encrypt the transmission of that information using secure socket layer technology (SSL).
We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Website, you can contact us at firstname.lastname@example.org.
Resolving Privacy Issues
10900 NE 8th Street, Suite 230
Bellevue, WA 98004
Phone: +1 (425) 324 2400
Fax: +1 (425) 458 0105
Level 4, 36 Broadway
London SW1H 0BH
Phone: +44 (0) 20 3693 0200
Fax: +44 (0) 20 7799 4869
Level 9, 451 Little Bourke Street
Melbourne, Victoria 3000
Phone: +613 9606 9222
Fax: +613 8678 2499
See the Contact Us page for contact details.